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As 2022 ends, we are preparing for the new year with an eye on the ever-changing industry landscape. One thing that can help your staffing company be prepared for 2023 is to be up-to-date on important changes to wage and tax laws.

We’ve assembled a list of the top wage and tax changes for 2023. From minimum wage increases, to Federal tax changes, to Earned Income tax credit notice requirements and more, we’ve collected the information you need to face 2023 with confidence.

Earned Income Tax Credit Notice Information:

For 2022, you are encouraged to notify the following employees that they may be able to claim EIC on their 2022 tax returns:

2022 EIC
Dependents EIC Adjusted Gross Income Filing
0 $1,502 $21,430 Single
$27,380 Jointly
1 $3,618 $42,158 Single
$48,108 Jointly
2 $3,618 $47,915 Single
$53,865 Jointly
3+ $6,728 $51,464 Single
$57,414 Jointly
Federal Notice 797 (Notice of Action)
New form is usually released in Dec.

There are seven states that require employers to provide some additional notification to their employees about their possible eligibility for Earned Income Tax Credit. The following states allow employers to use Federal Notice 797:

  • California
  • Illinois
  • Louisiana
  • Texas

The following states require the use of a state-specified form:

  • New Jersey
  • Virginia
  • Maryland

Once these documents are updated for the current year, they will be available on TRICOM’s website under: http://tricom.com/resources/tax-tools. Please contact your TRICOM Accounting representatives if you have any questions.

Minimum Wage Increases:

The chart below indicates which states are initiating minimum wage changes for 2023
 

State

2023

2022

Change

Arizona

13.85

12.80

1.05

California -1

15.50

15.00

0.50

Colorado 13.65 12.56 1.09

Delaware

11.75

10.50

1.25

Florida

12.00

10.00

2.00

Illinois 13.00 12.00 1.00

Massachusetts

15.00

14.25

0.75

Maine

13.80

12.75

1.05

Maryland 13.25 12.50 0.75

Minnesota-3

10.59 10.33 0.26

Montana

9.95

9.20

0.75

New Jersey-4

14.13

13.00

1.13

New Mexico 12.00 11.50 0.50

New York-2

14.20

13.20

1.00

Ohio-5

10.10

9.30

0.80

Rhode Island 13.00 12.25 0.75
South Dakota 10.80 9.95 0.85

Vermont

13.18

12.55

0.63

Virginia 12.00 11.00 1.00

Washington

15.74

14.49

1.25

1- The rate was changed in 2023 to be the same rate for all employer sizes

2- Listed rate for most NY employers; Minimum wage for New York City is $15.00 for all employers

3- Rate listed for large employers (annual sales of $500,00 or more) small employers have minimum wage of $8.63

4- Rate for most employers; $11.90 for seasonal or small employers (fewer than 6 employees)

5- Rate is listed for large employers ($342,000 in gross receipts); $7.25 (Federal Rate, for small employers)

2023 Unemployment Wage Bases:

Taxable Wage Base for 2023

STATE

STATE

WAGE

WAGE

BASE

BASE

Alabama

$8,000

Nebraska

9,000

Alaska

Nevada

40,100

Arizona

8,000

New Hampshire

14,000

Arkansas

New Jersey

41,100

California

7,000

New Mexico

30,100

Colorado

20,400

New York

12,300

Connecticut

15,000

North Carolina

Delaware

North Dakota

District of Columbia

9,000

Ohio

9,000

Florida

7,000

Oklahoma

25,700

Georgia

9,500

Oregon

Hawaii

Pennsylvania

10,000

Idaho

Puerto Rico

Illinois

Rhode Island (Tier 1)

Indiana

9,500

Rhode Island (Tier 2)

Iowa

36,100

South Carolina

14,000

Kansas

14,000

South Dakota

15,000

Kentucky

Tennessee

Louisiana

7,700

Texas

9,000

Maine

12,000

Utah

Maryland

8,500

Vermont

13,500

Massachusetts

15,000

Virgin Islands

Michigan

Virginia

8,000

Michigan (delinquent employers)

N/A for 2023

Washington

67,600

Minnesota

West Virginia

9,000

Mississippi

14,000

Wisconsin

14,000

Missouri

14,000

Wyoming

29,100

Montana 40,500

SS LIMIT 160,200



NEW JERSEY TDI FLI WAGE BASE
2023 0.00% 0.06% 156,800
2022 0.14% 0.14% 151,900
CA Disability Rate 0.90% 153,164
WA FMLA 0.80%

employer share is 27.24% & employee share is 72.76%
51.31% of premium is family leave & 48.69% of premium is medical leave

  • Yellow highlighted areas indicate those states that have not yet released their wage bases. This information will also be listed on TRICOM.com and updated as information becomes available.

FUTA Reduction States:

For tax year 2022, there are four states and the Virgin Islands that will have FUTA reduction charges for 2022 and potentially 2023. The FUTA rates for 2022 for California, Connecticut, Illinois, and New York will be increased by .03% to .09%. If the federal loans are not repaid by 11/10/2023, the 2023 rate will increase by another .03% to 1.2%.  TRICOM will be monitoring these loans and will update our clients as the 2023 progresses. TRICOM has withheld the extra FUTA funds for most of 2022 already; there may be only small amounts owed for the FUTA change for 2022. To combat the FUTA increase in CT, the state has reduced unemployment rates for 2023 by .2%.

State Tax Table Changes:

The following states have changed their tax tables for 2023 (please keep in mind other states may be added to this list):

  • Arizona
  • California
  • Maine
  • Montana
  • Nebraska

Federal Tax Changes:

  • Social Security Wage Limit has increased from $147,000 to $160,200.  This is an increase for both the employee and the employer of $818.40. The additional .9% Medicare tax on employee wages over $200,000 is still in place for 2023
  • 401K Limit for 2023 increased to $22,500 from $20,500; the limit on the contribution for individuals aged 50 and over increased by $1,000 to $7,500.
  • SIMPLE Retirement Plan is at $15,500 up from $14,000.

Standard Deduction Changes:

  • Single & Married Filing Separately: $13,850
  • Married Filing Jointly: $27,700
  • Head of Household: $20,800

Additional State & Federal Tax Topics:

  • For 2022, Oregon’s workers’ compensation premium assessment rate will stay at 9. In addition, Oregon Worker’s Benefit Fund will remain the same at 2.2 cents per hour. One-half of this amount is paid by the employer.
  • California’s 2023 SDI rate is .9% (down from 1.1% in 2022) on the first $153,164 of wages.
  • New York employee paid family leave (PFL) contribution will be .511% similar to 2021. However, the annual maximum is $423.71.
  • Effective January 1, 2023, employee temporary disability insurance (TDI) and Family Leave Insurance (FLI) rates in New Jersey have decreased. The employee TDI rate has decreased from .14% to 0%. The FLI rate has decreased from .14% to .06%. The taxable wage base for these taxes has increased from $151,900 to $156,800.
  • Several states have established state-run mandatory automatic enrollment retirement plans. It is important for employers to be aware of these programs due to the payroll deduction requirements.  Several states have active state-sponsored auto individual retirement (IRA) programs: California, Connecticut, Illinois, Maryland, Oregon, and Washington.
Paid Family Leave Chart
State
Date to Start Collecting
(Payroll)
Date Benefits can be Received Who Contributes Contribution Rate Benefit Catagories Employer/Employee Taxable Wage Base (2023)
Coloarado 2023 2024 Employer/Employee 0.90% .45% Employer; .45% Employee TBD
Connecticut 1/1/2021 1/1/2022 Employee 0.50% Up to Social Security Limit*
DC 4/1/2019 7/1/2020 Employer 0.26%
Rate Reduced 7/1/2022
Massuchusetts 10/1/2019 1/1/2021 Employer & Employee with over 25 Employees 0.63% (total) .52% Medical/.11% Family Medical .312 Employer; .208 Employee; Family .11% Employee (.312 Employer; .318 Employee) Up to Social Security Limit*
Massuchusetts 10/1/2019 1/1/2021 Employers with <25 Employees 0.318% .208 Medical/.11 Family Employee Only Up to Social Security Limit*
Mary land 7/1/2023 TBD TBD TBD
New Jersey Established Program Employee Only 0.06% FLI $156,800
New York Employee Only 0.455% (Max of $399.42) Max $399.42 Per Employee
Oregon 1/1/2023 9/3/2023 Employer & Employee with over 25 Employees 1% Total Family Leave, Medical Leave, Safe Leave .60% Employees; .40% Employers $132,900
Rhode Island Established Program Employee Temporary Disability (TDI);Temporary Caregiver (TCI); 1.1%
Washington 1/1/2019 1/1/2020 Employee and Employer (if over 50 employees) Just Employee for <50 Employees 0.80% Family Leave, Medical Leave 27.24% Employer: 72.76% Employee Up to Social Security Limit*
*2023 Social Security Limit is $160,200
Each program has its own leave requirements and legnth of time to receive benefits
Go to specific state for more details
  • All TRICOM Full Service and Administrative-Only Clients should have received their Year End Questionnaire from the TRICOM team. Please make sure to respond promptly and return to the Accounting Representative that sent it to you.

For more legislative and year-end updates, please refer to TRICOM.com. We will post the latest legislative and tax updates, as well as tax tools and other resources for 2023 as they become available. For specific questions, please contact Mary Jo Heim in the TRICOM Accounting Department at 262-509-6214 or your TRICOM Accounting Representative.

 

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